How to Import Exchange Mailbox to Outlook?

import exchange mailbox to pst

Summary: In this blog, we have discussed two best solutions to Import Exchange Mailbox to Outlook. Both manual and professional solutions have been thoroughly discussed. To know the exact procedure of this issue, Go through this article and learn the easiest steps here.

Exchange to Outlook migration is often done at the organizational level, with Exchange administrators playing a key role. In addition, end users play a minor role in the transfer. However, there are times when end customers require an export of their Exchange mailbox to Outlook.  End users, surprisingly, can export their Exchange mailboxes to Outlook without the assistance of Exchange administrators. Here’s how to move Exchange mails to Outlook in a straightforward manner.

  • Export Exchange mailboxes to PST and import into Outlook using the manual method
  • Export Exchange mailboxes to PST and import into Outlook using an automated tool

Instant Solution: Export Exchange mailboxes to PST and vice versa using the Advik Exchange Backup Tool.

This is how Exchange mailbox data is exported to a PST file.

Why to Export Exchange to PST?

The main reason for exporting Exchange mailboxes to PST is to provide a backup in case data is lost.
For compliance and legal discovery requirements, the user can also export Exchange to PST.
If an employee quits the company and the administrator wishes to keep archiving mailboxes but not in Exchange Mailbox, the mailbox can be exported to PST.
If you’re a techie and have been using Exchange Server since the beginning, you’re probably aware that it has a 10-year life span. After that, Microsoft ended/discontinued their support.

How to export Exchange mailbox to Outlook PST File?

In the desktop versions of Outlook, the option to export data to PST (Import/Export or Export) is available. However, the steps varied slightly between Outlook versions.

1: To export data to a PST file in Outlook 2019/2016/2013, go to the File menu, then Open & Export, and finally the Import/Export option.

Note: To import information into Outlook 2010, click to File > Open > Import. Select File and then Import and Export for previous versions. Import/Export

2: Click Next after selecting the second option, Export to a file.

3: Click Next after selecting Outlook Data File (.pst).

4: Select the Exchange mailbox folder from the drop-down menu.

How to import Exchange Mailbox to Outlook?

You may effortlessly import your Exchange mailbox folder to Outlook account after exporting it to a PST file. Follow the steps below to import PST files into Outlook.

1: From the ribbon, go to the File menu and select Open & Export > Import/Export.

2: Select Import from another software or file in the Import and Export wizard. Then press the Next button.

3: Click Next after selecting Outlook Data File (.pst).

4: Locate and select the PST file that was previously exported, then select the desired choice.

  • Duplicates should be replaced with imported objects.
  • Do not allow duplicate things to be generated.

5: Choose the Exchange mailbox folder that will be exported to a new PST file. Include subfolders is checked, and the Filter option is used if necessary. Next should be selected. Choose a folder.

6: Browse the saving location and select the needed choice for managing Outlook duplicate items from the three options.

Duplicate items should not be exported.

7: Finally, select the Finish option.

This is how Exchange mailbox data is exported to a PST file.

Benefits of Using Professional Tool

A more straightforward option is to use professional solutions such as Advik Exchange Backup Tool, which can Export Exchange Mailbox to PST file and then restore the PST file to Outlook all from a single platform. It performs the migration in a secure and timely manner, and it generates a migration report in CSV format.

Final Words

Last but not least, You may rapidly export your Exchange mailbox data to a PST file and then restore it to Outlook as needed with this application. This method is clear and simple, and it works with all versions of Exchange Server.

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