How Zimbra Save Email to Hard Drive? Get Quick Solution!

zimbra save email to hard drive

Are you having difficulty in saving Zimbra emails to hard drive, then you are at right place. This blog is created for user’s support to help them easily understand how Zimbra save email to hard drive. Zimbra is a groupware application that includes Zimbra Server, Zimbra Web Client and Zimbra Desktop.  Although Zimbra is one of the finest application for business communication, but the risk of data loss is always there.  And the stakes are higher, since the whole business is dependent on it. So to avoid these circumstances, it is better to keep a backup of entire Zimbra account on a local hard drive. But you can’t do this manually, so it is advised to utilize some professional solutions, i.e. Zimbra Converter that will take care of your entire Zimbra user accounts’ database and save them precisely at your local PC or cloud app.

Why Professional Help is Needed for Saving Zimbra Data to Hard Drive?

Although you may find a manual method for saving Zimbra emails and other items to local hard drive, but it is not the guaranteed solution. What works on one user may not work on another one. Additionally, it is quite complicated for any non-technical user to follow and missing a single step may lead to permanent data loss or corruption. Therefore, experts always suggest using professional utility as it gives guaranteed solution to all your problems. Zimbra Converter is one of the most trusted utility that offers following benefits to users :

  • Convert Unlimited Zimbra User Mailboxes : The software supports batch process which permits users to save as many Zimbra user accounts as they want in single processing. It also ensures that there is not a single bit of data deletion or misplacement happening during the entire process.
  • Backup Zimbra Recurring Calendars : While moving data from Zimbra to cloud apps or any email client, many users find it difficult to transfer their recurring calendaring events. But not now as Zimbra Converter allows them to efficiently migrate their recurring calendars (alongwith emails, contacts, notes, tasks, briefcase, calendars etc.) to any webmail account or email application.
  • Keeps all Meta Headers Intact : The tool maintains to keep intact all the emails Meta headers, formatting, hyperlinks, images etc. intact. Additionally, it also saves Meta properties of contacts, calendars and other Zimbra items, in exact form.
  • Maintains Folder Structure : You’ll not find any difficulty in managing your Zimbra data in another application as the software makes no changes to the folder hierarchy. Each and every folder will be kept in same hierarchical order as it was in Zimbra application, thus leaving no room for confusion and errors.
  • Execute Zimbra Save email to Hard Drive and Cloud Services : Zimbra Converter permits you to save your Zimbra data in multiple output formats on local hard drive – PST, PDF, EML, MSG, MBOX, HTML, RTF, DOC etc. Additionally, the tool supports to migrate Zimbra accounts to Office 365, Exchange Server, Gmail, G Suite,, IMAP Server and so on.
  • Convert Extracted Zimbra Folders : Although Zimbra Converter allows you to convert Zimbra TGZ files and folders having TGZ files, but if you want to convert extracted TGZ data then you can also do so using Add Extracted folders option of the software.
  • Save conversion report in txt file : You can have a detailed report of entire conversion process in a notepad window, which contains Start date and time, No. of items, No. of items converted, output format, saving location, status etc. Save it in TXT file for further analysis and review.
  • Preview function supports accurate Zimbra migration : Once the entire Zimbra folders are loaded on the software panel, you have a chance of reviewing them just before executing the conversion process. Click on the folder to have all its contents shown in its upper right pane and detailed view of selected item in bottom right pane.
  • Export Selective Zimbra data effectively : Don’t want to convert entire Zimbra data ? Don’t worry, we have a solution for you. Zimbra Converter allows you to convert selective data by providing :
    • Various advance filters (To, From, Subject, Date Filters, Exclude Deleted items) to help you migrate only selective data.
    • You also have the option of performing category wise conversion by choosing the desired category (emails, contacts, calendars, tasks, briefcase).
    • You can even execute selective folder migration by selecting the required Zimbra folders from each user account from its left pane.

How to Save Zimbra Emails to Hard Drive – Step by Step Guide

  • First download the software on your Windows PC
  • Next Add Zimbra files using Add Files and Add Folder option
  • Check preview of the loaded Zimbra files in the preview pane of the software screen.
  • Click on Export button and choose required output format to save Zimbra data to hard drive.
  • Choose required sub-options, filters and destination location to save output file.
  • The software will now start the Zimbra conversion process and on completion, shows the message “Process done successfully”.


In the above blog post, we have discussed about the best possible methods for Zimbra save email to hard drive and cloud apps. The suggested solution is expert’s chosen utility and is also available as free demo that will guide you about its complete working procedure. You can test its working capabilities by converting first 25 items per Zimbra folder, absolutely free of cost.

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