To Protect Data: How Office 365 Email Backup Software Help?

In the era of digital work where everything is being done digitally, all users must keep their data safe and secure. Nowadays all business people are using Microsoft365 for their small medium and large enterprises. Users store all their crucial data in Office 365 and later on share the information from one email client to another. Therefore, it is very important for users to backup their Office 365 mailbox. To begin with the process users, need a trustworthy Office 365 email backup software for quick results.

People are using this email client around the world and trust this platform for its amazing features. Microsoft 365 offers a subscription service to users that will provide Office applications to the users. It automatically updates Office 365 to the newest version when it is available. It offers all the latest features and updates and also all the security updates and it also fixes all the bugs. Users are very much impressed with its features and that is the reason for users to rely on this platform.

The purpose for Office 365 email backup

Users must be wondering why they need to backup Office 365, moreover, all the users using the email client for years must know the reason behind it. Some users have just initiated using Office 365, email clients. So, they need to understand the importance of backing up the mailbox. Here are a few reasons for Office 365 email backup.

  • As we all know that Office 365 comes with a subscription plan that we have to pay, so by taking the backup of the mailbox users can cut down the storage cost.
  • Microsoft 365 is used worldwide and its mailbox data is universally accessible to all users. Therefore, to keep your data safe and secure it is better to take Office 365 email backup.
  • Due to its universal accessibility, there is also a high chance of virus attack or hacking. To keep all your data protected take the backup of your mailbox.
  • Sometimes users accidentally delete their data and want to recover it quickly. It will become easy for the users to recover their data by taking a backup of their mailbox.

How to take Office 365 email backup?

Users are very eager to back up their Office 365 email and for that, they are searching for a different way. The backup of the mailbox can be done manually and through a professional third-party tool. Both methods are available for the users so they can choose which method they want to go with. We will be displaying the working of both methods so that it can be easy for the users to conduct the backup procedure.

Manual method to conduct Office 365 email backup

The manual method is the oldest way to conduct the backup process, the users will be able to proceed with the method. Manually the task is very difficult and it can only be handled by professionals who had technical knowledge about the process. The process takes sufficient time to accomplish the task, users have to wait for hours to complete the task. Therefore, users are asked to go with the professional third-party tool, to begin with the task. Below is the step-wise process for the users.

  • Firstly, visit the Office 365 account and enter the required credentials.
  • Now open the admin centre and tap on the security option.
  • On the left panel you will be able to see the Permission option click on that and choose the eDiscovery manager option from there.
  • After tapping on the option, the new window will appear, Hit the Edit option available opposite to the eDiscovery option.
  • After that select the eDiscovery administrator option and then hit the Save button.
  • Later on, select the Search option from the left panel and tap the content search option.
  • Tap on the New Search option from the content search window.
  • Now you have to enter the name and description in the new search and then click on the Next option.
  • On the next window select the location to backup your PST file and hit the Next button.
  • Choose the keyword and apply the condition and hit the Next button.
  • After that review the setting and then click on submit option if you want then you can also make changes then click on the back option.
  • On the next window select your search from the search list and tap on the Action option.
  • Now hit the Export result option and select the Output option and tap on the Export option.
  • Select your last export from the Export tab and click on the download result option. Now scroll the page and copy the export key.
  • Now the eDiscovery export tool will appear before you, paste the copied export key and browse the location to save the PST file.
  • Lastly, tap on the start option and the process to backup the Office 365 email will begin.

An automated method for Office 365 email backup 

The professional method is the most searched as users nowadays look for an effortless method to conduct the process. A professional third-party tool like Shoviv Office 365 Backup and Restore Tool is the only way to begin with the task immediately and the result will also be shown instantly. There are a lot of users who are keen to ensure with the method for a hasty process. Here we are showing the step-by-step process, to begin with the task.

  • To begin with, the process, download the Shoviv Office 365 backup and restore tool and install it in your system.
  • Now tap on the Connect Office 365 option and create a project to fetch users’ mailboxes.
  • A dialogue box will appear before you on your screen enter the required details and tap on connect option.
  • Now there will be a backup directory tab from there you are supposed to click on Add icon. Enter the directory name, and browse the folder to save the Office 365 backup file.
  • Now tap on Add icon to create a new job from the backup job tab. Now the new backup job will appear before you enter the name for the new backup and click on the Next option.
  • After that, a new wizard will open before you, select the mailbox which you need to backup.
  • After that click on the Next option. On the next window, the filter page will appear with three filter options i.e., date range, folder filter and message class.
  • After you have applied the filter as per your need click on the Next option.
  • Now the setting window will open, and pick the thread count for mailbox and item. Users also have to select Office 365 connection attempts for network errors. Here all the users have to provide the size and after that, the PST file will split. Then click on the Next option.
  • On the next window, there will be two options available for the user’s immediate process and application schedule. Users will be able to set the schedule based on daily, weekly, monthly, or once.
  • The status page will open, and verify the created backup job, if the report is fine then tap on the Finish option. If you need to make changes in the report then click on the back option.
  • Lastly, the software will generate a live report of the entire task.

Final word

By wrapping up the content we have given all the necessary information about the Office 365 email backup process. Those who are willing to proceed with the backup process can check out the details mentioned above. We have also shared the software, to begin with, the process, check out the features and you can also download the free trial version of the software.

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